Bangladesh Ceramic Society

CONSTITUTION

BANGLADESH CERAMIC SOCIETY

CONSTITUTION

ARTICLE 1: NAME AND GENERAL ORGANISATION

1.1. Name: The name of the society shall be Bangladesh Ceramic Society, hereinafter in this constitution; this shall be called the Society.

1.2. Head Office: The head office of the society shall be located at Dhaka.

1.3. Regional Office: With the approval of the Executive committee regional, offices can be established in any other division of Bangladesh. The regional office will be named after the name of the division. Precondition for setting up of a regional office is that, there must be a minimum of 30 (thirty) ordinary members, I (one) corporate member in and 02 (Two) associate corporate members the region.

1.4. Working year: The English calendar year, i.e. 1^st January to 31^st December will be the working year of the Society. The usual financial year will be followed for financial accounts and budget.

ARTICLE 2: AIMS & OBJECTIVES OF THE SOCIETY

The aims and objectives of the society shall be:

2.1. To help promote, particularly in Bangladesh, the advancement of the knowledge of Ceramic Sciences and Ceramic Technologies dealing with China Clay, Ceramic products, Glass, Enamel, Cement, Refractoriness, Heavy Clay products, Pottery, Inorganic Building Materials, Ceramic Pigments and allied products.

2.2. To help establish closer contact as cooperation among Scientists, Technologists, Managers and Trainers working in Research Organisations, Industries and Training Institutes in the fields of ceramics as outlined in article 2.1.

2.3. To identify the problems in the Ceramic Industries, Ceramic Research Organizations and Ceramic Training Institutes and to recommend their solutions to the proper authority.

2.4. To help improve the professional efficiency of Scientists, Technologists, Managers and Trainers engaged in Ceramic Research, Production or Training activities.

2.5. To help create awareness about ceramics among the general public by arranging lectures, seminars, workshops, exhibitions etc.

2.6. To publish newsletters, periodicals and journals on ceramic science, ceramic art and on ceramic products.

2.7. To send delegates to seminars, workshops, conferences etc. at home and abroad if and when invited to attend such events.

2.8. To establish contact with other ceramic societies of the world and with other research institutes, industries and training institutes of the world dealing with ceramics.

2.9. To procure leaflets, newsletters, periodicals, journals, books etc. on ceramics from home and abroad and establish a library on ceramics with such literatures.

2.10. To offer prizes/medals for best research, design or industrial production.

2.11. To offer, if and when possible, grants/scholarships for ceramic research and to students learning ceramic art/ technology.

ARTICLE 3. MEMBERSHIP:

To become a member of the society, the intending persons must apply in society’s prescribed form. At least one member of the society shall propose and one member shall second his membership application. For those who become before the first general assembly, this condition shall not be applicable. After endorsement by the General Secretary and the Treasurer, the names of the candidate must be placed in the executive committee for final endorsement.

Membership of the society shall be of the following categories:

3.1. ORDINARY MEMBERS:

The ordinary membership of the society shall be restricted to persons having at least graduation degree in Science or Diploma/Degree in ceramics or Bachelor of fine arts (ceramics) and who are presently engaged either in ceramic research, ceramic training or in production or quality control activities in ceramic industries as outlined in article 2.1. of this constitution and to Proprietors, Directors and General Managers of such industries. For persons who are associated with Ceramic Science, Technology and Management for a very long time, the condition of the academic qualification may be relaxed by the executive committee.

3.2. LIFE MEMBER:

Any person fulfilling the requirements of an ordinary member can become a life member by paying fifteen times of annual membership subscription fixed for an ordinary member.

An ordinary member who has continued membership in the society for 20 years shall automatically become a life member of the society.

3.3. HONORABLE MEMBER:

Any person who has earned a reputation by virtue of his outstanding contribution in the field of ceramics (Research. Training, Design, Industrial management etc), may be made an honorable member of the society by an unanimous resolution in the Executive Committee. The honorable members shall be exempted from the payment of annual subscription. The number of honorary members shall not exceed ten at a time.

3.4. PATRON MEMBER:

Person who donates a minimum amount of Tk. 50,000/- (Taka fifty thousand only) shall become a patron member of society.

3.5. CORPORATE MEMBER:

Ceramic Industries, Ceramic Research Institutes and Ceramic Training Institutions as outlined in article 2.1 may become a corporate member of the society. The corporate member shall nominate two representatives who will generally enjoy all privileges conferred to an ordinary member except contesting for a post in the executive committee of the society. The names of the representatives shall be nominated by the proprietor or chief executive of the organization who can change the representative with a 15 days notice.

3.6. ASSOCIATE CORPORATE MEMBERS:

Traders, not engaged in manufacturing activity but engaged in distribution/ selling of ceramic products/raw materials/ machineries can become an associate corporate member of the Society. The associate corporate member shall nominate one representative who will enjoy all privileges conferred to an ordinary member except contesting for a post in the executive committee. The name of the representative shall be nominated by the proprietor/ chief executive of the firm who can change the nomination with a 15 days’ notice.

3.7. STUDENT MEMBER:

Student membership shall be confined to bona students of recognized training Institutes engaged in ceramic and allied arts, sciences and technologies.

3.8. MEMBERSHIP SUBSCRIPTION:

The admission fee and annual subscription of different categories of numbers shall be as follows:

	Category of membership	Admission fee	Annual Contribution
1.	Ordinary member	Tk. 100	Tk. 200/-
2.	Life member		At a time Tk. 2000/-
3.	Honorary member
4.	Patron member		At a time Tk. 25,000/-
5.	Corporate member	Tk. 2000/	Tk. 2000/-
6.	Associate corporate member	Tk. 1000/-	Tk. 1000/-
7.	Student member	Tk. 100/-	Tk. 100/-

A member or an intending member shall pay the full admission fee and the whole year’s subscription irrespective of when he becomes a member or for what period he remains a member. Ordinary members and the student members shall pay the annual subscription within 30^th September of the year. Corporate and associate corporate members shall pay the A same within 31^st January of the year. A corporate/associate corporate member shall lose all the privileges if the annual subscription is not paid within the stipulated time.

3.9. FOREIGN MEMBERSHIP:

Ordinary membership, corporate membership and associate corporate membership can be conferred to individuals, industries and suppliers/Traders of ceramic fields of other countries. The criteria for such membership shall be the same as those fixed for the Bangladeshi members and are laid down in the article 3.1,3.5 and 3.6 of this constitution. The rates of subscription for the foreign members are fixed as follows:

	Type of members	Admission fee	Yearly subscription
A)	Ordinary member i) For SAARC Countries	$ 10.00	$ 10.00
A)	ii) For others	$ 20.00	$ 20.00
B)	Corporate member	$ 50.00	$ 50.00
C)	Associate Corporate member	$ 30.00	$ 30.00

3.10. RIGHTS OF THE MEMBERS:

3.10.1. ORDINARY/ LIFE MEMBER: The ordinary and the life members

Shall enjoy the following right:

(a) They shall have the right to join in the council meetings, propose or second a proposal in the council meeting, take part in the discussion and cast their votes in that meeting if and when necessary.

(b) They shall have the right to take part in any conference, seminar, workshop etc. arranged by the society.

(d) They shall get the society’s News bulletin free of cost. They shall get all the priced publication of the society at 50% concession.

(e) They shall have the right to contest for any post in the executive committee of the society and occupy that post if elected as per constitution.

(f) They shall have the right to propose or second any person for any position in the executive committee and cast their votes in an election for the executive committee.

(g) They shall have the right to propose or second any person for society’s membership if such person is fit for membership of the society.

3.10.2. HONORABLE /PATRON MEMBERS:

(a) The Honorable and the patron members shall get one copy each of all the priced and non-priced publications of the society.

(b) They shall exercise all the rights conferred to an ordinary/ life member as mentioned in article 3.10.1 excepting that mentioned in article 3.10.1.e. However, if he/she is at the same time an ordinary/life member of the society he/she shall enjoy the rights mentioned in article 3.10.1.e.too.

3.10.3. CORPORATE/ ASSOCIATE CORPORATE MEMBER:

(a) The corporate and the associate corporate members shall get one copy each of all the priced and non-priced publications of the society.

(b) The nominees of the corporate and associate corporate members shall exercise all the rights conferred to and ordinary /life member as mentioned in article 3.10.1. excepting that mentioned in article 3.10.1.e However, if a nominee is at the same time an ordinary/ life member of the society, he/she shall enjoy the rights mentioned in article 3.10.1.e. too.

3.10.4. STUDENT MEMBER

The student members shall exercise the rights mentioned in article 3.10.1 (b) to 3.10.1 (d) only.

3.11. All intending members shall sign the following undertaking at the time of becoming a member: “I undertake to work sincerely for the development and advancement of ceramic arts, science and technology in Bangladesh. I agree to abide by all the rules and regulations stipulated in the constitution of the Bangladesh Ceramic Society.”

ARTICLE 4: MANAGEMENT OF THE SOCIETY:

The affairs of the society shall be managed by a General Council, hereinafter called the Council and an Executive Committee.

4.1. THE COUNCIL:

(a) All the ordinary members, life members, honorable members, patron members and the nominees of corporate and associate corporate members shall be the members of the council.

(b) The Council shall be the highest powered body in the society.

(d) One fifth of the members of the council shall form quorum for a meeting.

4.2. RESPONSIBILITY OF THE COUNCIL:

(a) The council shall consider the annual report of the society. This must be previously okayed from the executive committee.

(b) The council shall consider the previous financial year’s audit report. This must be okayed by the executive committee in advance.

(c) The council shall consider the budget of the society of the next financial year. This must be previously okayed from the executive committee.

(d) The council shall consider any proposal of any member which seems to fulfill the aims and objectives of the society and which does not stand in contradiction with the society’s constitution.

(e) The council shall fix the date and venue of the next year’s conference.

(f) The council shall approve any resolution by a simple majority except an amendment of the constitution for which a two-third majority shall be necessary.

(g) The council shall consider proposals for amendment of the constitution. For amendment of the constitution, the following procedures shall be followed:

Any ordinary or life member of the society can submit a proposal for an amendment of the constitution. The written proposal must reach the general Secretary at least three months before the Annual General Meeting of the council. After approval by the executive committee the proposal shall be placed in the annual general meeting for final approval.

4.3. MEETINGS OF THE COUNCIL:

(a) The Council shall meet once in a year for an annual general meeting. The annual general meeting of the year take place at Dhaka in the month of January of the next year. The annual general meeting shall consider the years annual report, previous financial year’s audit report, proposal for amendment of constitution, if any fix the date and venue of next year’s annual conference and shall consider any proposal by any member of the council.

(b) The budget of the society can be placed in the annual general meeting of the Council or in a special meeting of the Council.

(d) An emergency meeting on any agenda can also be called if at least one third members of the council request in writing to the president for such a meeting. Such meeting shall take place within 30 days from the date of receipt of the request by the president.

(e) For an annual general meeting of the council 21 days notice shall be given. For a special meeting 14 days and for an emergency meeting of the council 7 days notice shall be necessary.

(f) In case a member of the council does not receive a notice of a meeting in time or does not receive it at all, this shall not invalidate the decisions taken in that meeting.

(g) If a meeting is postponed for want of quorum, this must be convened within 15 days and in such case no quorum shall be necessary. But the constitution of the society cannot be amended in a reconvened meeting if there is no quorum in that meeting

(h) In case of equality of votes in a council meeting for any decision, the President of the meeting shall be entitled, in addition to his/her own vote, to a casting vote.

(i) Any proposal in the council meeting must be seconded by at least one member of the council.

4.4. THE EXECUTIVE COMMITTEE:

(a) The day-to- day affairs of the society shall be administered by an executive committee which shall be elected by the members of the council in a secret postal ballot. The election procedure is detailed in article 6. The executive committee shall be responsible to the council and shall consist of the following office-bearers:

1. President : One

2. Vice-President : Four

3. General Secretary : One

4. Treasurer : One

5. Joint Secretary : One

6. Publicity Secretary : One

7. Members (Elected) : Seven

8. The immediate past President : One

(b) The tenure of the executive committee shall be two years. In special circumstances, the executive Committee shall continue till a new executive committee takes over.

4.5. MEETINGS OF THE EXECUTIVE COMMITTEE:

(a) The executive committee shall meet at least four times in a year.

(b) For a meeting of the executive committee 10 days notice shall be necessary.

(c) If at least nine members of the executive committee request in writing to the President for and emergency meeting of the executive committee, the President shall direct the general secretary to call such a meeting within 10 days from the date of receipt of the written request. For an emergency meeting, 5 days notice must be given.

(d) In case of equality of votes, the President shall be entitled, in addition to his/ her own vote, to a casting vote.

4.6. RESPONSIBLITIES OF THE EXECUTIVE COMMITTEE:

(a) The executive committee shall run the day-to-day affairs of the society. The executive committee shall be responsible for the smooth running of the society.

(b) This committee shall consider the annual report of the last financial year and place it in the general meeting for the council for approval.

(c) This committee shall consider the audit report of the last financial year and place it in the general meeting of the council for approval.

(d) This committee shall consider the advance budget of the society and place it in the annual general meeting or in a special meeting of the council for approval.

(e) This committee shall fix the date and venue for the next annual conference and place it in the annual general meeting of the council for approval.

(f) If any post in the executive committee or in any sub-committee falls vacant, the executive committee can nominate anybody to this post from amongst the members of the society.

(g) This committee shall buy any permanent or movable property/ article on behalf of the society.

(h) This committee shall be responsible for implementation of all resolution of council meetings.

(i) This committee shall organize all assemblies, lectures and meeting of the society including the annual conference and the annual general meeting of the council.

(j) The executive committee shall manage all functions of the society with the budget approved in the council meeting. However, in case of necessity, the committee can approve spending of up to 10% above the approved budget.

(k) This committee can transfer money from one head to another head of the budget or a new head, if necessary.

(l) If after approval of the budget, any money is received from the Government or from any source for a particular purpose not covered in the budget, the executive committee can spend the money for that purpose.

(m) This committee shall appoint auditor to prepare society’s audit report for the last financial year.

(n) This committee shall appoint salaried personnel for society’s work. The committee can dismiss or relieve any salaried staff if necessary.

(o) The executive committee shall give approval to form regional committees.

(p) The executive committee can submit to the council any proposals which will serve the anis and objectives of the society and which do not stand against the provision of the constitution.

(q) This committee shall form by- laws for running the society if and when necessary.

(r) This committee shall form an election sub-committee for election of the executive committee every two years.

(s) If an office- bearer of the executive committee remains absent in three consecutive meeting of the executive committee without prior written intimation to the president, the executive committee may relived him/her from his/her duty and appoint anybody from amongst the members of the society to that post.

4.7. RESPONSIBILITIES OF THE OFFICE- BERRERS OF THE

EXECUTIVE COMMITTEE.

4.7.1 THE PRESIDENT:

(a) The president shall be the Chairman of the council and of the executive committee and shall preside over all the meetings of the council, the executive committee and the annual general meeting of the council.

(b) The president shall ensure that the provisions of the constitution of the society are being given effect to. In case of any doubt about the interpretation of any rules or regulations, the president shall discuss the matter with the members of the executive committee and give final decision.

(d) The President can attend any meeting of the sub-committee except the election sub-committee.

(e) In case of emergency, the President can take decision on behalf of the executive committee. This decision must be placed for approval in the next meeting of the executive committee.

4.7.2. THE VICE-PRESIDENT:

(a) In the absence of the President, the Vice-President shall preside, as per their seniority, over all the meetings of the council and of the executive committee.

(b) The seniority of the Vice-President shall be decided in the first meeting of the executive committee.

(c) If the post of the President falls vacant or if the President desires to be temporarily relieved of his/ her duties an President, the senior most Vice-President shall perform all the duties and functions of the president.

(d) She/ he shall perform such other functions as the President or the executive committee may entrust him /her from time to time.

4.7.3. THE GENERAL SECRETATY:

(a) The General Secretary shall be the executive head of the society and shall conduct the affairs of the society in accordance with the provisions of the constitution and other by- laws of the society under the guidance of the President.

(b) He/ She shall be responsible for calling meetings of the council and of the executive committee under the guidance of the President.

(c) He/ She shall be responsible for preparing agenda and papers for the meetings, record proceedings of all the meetings and be responsible for their safe custody.

(d) He/ She shall be responsible for all communications at home and abroad on behalf of the society.

(e) He/ She shall be responsible for implementation of all decisions of the council and of the executive committee.

(f) He/ She shall prepare the annual report on the activities of the society and place it in the annual general meeting of the council after approval by the executive committee.

(g) He/ She shall exercise supervisions on all the staff of the society and grant their leave in accordance with the service rules of the society.

(h) He/ She shall administer all the movable and non-movable property of the society including the office of the society. He/ She shall maintain a stock register of all the properties of the society.

(i) He/ She shall be empowered to incur expenditure out of the approved budget under the head “contingencies” not exceeding a total of Tk. 5000.00 at a time.

(j) He/ She shall be empowered to sanction on approval by the President, the travelling allowances to the staff of the society and to the office-bearers. His/ Her own travelling allowance outside Dhaka will also require approval by the President.

(k) He/ She shall be ex-officio member of all the sub-committees appointed by the council or by the executive committee except the election sub-committee.

(l) He/ She shall exercise supervision on the sale and distribution of all the priced and non-priced publications of the society.

(m) If necessary, he can take decision on behalf of the executive committee with the approval of the President. Such decisions must be placed at the next meeting of the executive committee for approval.

4.7.4. THE TREASUTER

(a) The Treasurer shall keep accounts on all the receipts and disbursements of the society. He/ She shall maintain all necessary papers on accounts.

(b) The Treasurer shall receive all the money of the society and deposit the same to a bank account jointly run by him/her and the General Secretary.

(c) He/ She shall make payment for all the expenditures as per approved budget in cooperation with the General Secretary.

(d) After completion of the financial year, he/she shall prepare an audited statement of the income and expenditure of the society for that financial year and place it in the annual general meeting of the council after approval by the executive committee.

(e) He/ She shall prepare in consultation with the General Secretary the annual Budget of the society and place it in the council meeting after approval by the Executive committee.

(f) He/ She shall submit quarterly statements of accounts of the society to the President and to the General Secretary.

(g) He/ She shall perform such other duties as the president may decide from time to time.

(h) He/ She shall be empowered to keep Tk. 1000.00 as contingency.

4.7.5. THE JOINT SECRETARY

(a) The Joint Secretary shall assist the General Secretary in the discharge of his/her duties.

(b) In the event the General Secretary resigns or desires to be temporarily relieved of his duties as General Secretary; Joint Secretary shall perform the duties and functions of the General Secretary.

4.7.6. THE PUBLICITY SECRETARY:

(a) The publicity Secretary shall be responsible for enrolment of members of the society.

(b) He/ She shall be responsible for publicity work for the society.

(c) He/ She shall perform other organizational duties as the President or the General Secretary may decide for time to time.

4.7.7. THE MEMBERS:

(a) The executive committee members shall join in all meetings of the executive committee and take part in the discussion on the agenda.

(b) They can bring any proposal for discussion in the executive committee meeting.

ARTCLE 5. MANAGEMENT OF FINANCIAL MNATTERS:

(a) Money for the society shall be collected from (i) membership subscription (ii) Govt. grant (iii) Donations and (iv) Advertisement in souvenir and in different publications.

(b) All money of the society shall be deposited to an account approved by the executive committee.

(d) The General Secretary shall exercise control over all expenditures as per approved budget.

(e) All receipts and vouchers must be authenticated by joint signature of the general Secretary and the Treasurer.

(f) All expenses over Tk. 1000.00 shall be paid by cheque.

(g) The accounts of the society shall be audited by a qualified auditor every year.

(h) For a particular purpose the President can approve advance up to Tk. 2000.00 Advance over this amount must okayed by the executive committee.

(i) The executive committee is empowered to formulate rules for expenditure or form committees for fund raising/ expenditure etc.

(j) The executive committee is empowered to invest society’s money in any form which seems to be beneficial for the society.

ARRICLE 6. ELECTION:

6.1. The members of the executive committee (Art. 4.4.a) shall generally be

elected for a two years term. In special circumstances they shall continue in office till a new executive committee takes over.

6.2. The election shall be held in secret postal ballot every two years.

6.3. The election process shall generally start on 1^st October and complete on

or before 31^st December. Members who have paid their annual subscription or become new member on or before 30^th September of the year can take part in the election.

6.4. The executive committee shall from a three member election sub-

committee. The Executive committee shall nominate one of the members of the sub-committee as the election commissioner. The members of this sub-committee shall not take part in the election. They shall also not take part in the election campaign. However, they can cast their votes.

6.5. The election commissioner shall call for nomination paper at least

Seventy days before the election and declare the election schedule with date and time of submission of nomination paper, date and time of withdrawal, date and time of sending ballot papers and the date and time of the election and the place of counting of votes etc.

6.6. The nomination paper of the candidates who are interested to contest in

The election must reach the election commissioner within twenty (20) days from the date of calling of the nomination paper. The nomination paper must be proposed and seconded by a member and it must bear the signature of the candidate.

6.7. After scrutinizing the nomination paper, the election sub-committee shall

send the list of valid candidates to the candidates at least forty five (45) days before the election.

6.8. If any candidate desires to withdraw his/ her candidature; he/she shall

Apply to the election commissioner in plain paper within the stipulated time mentioned in the election schedule.

6.9. The election sub-committee shall print the ballot paper sheet for the same

post alphabetically as their names are written in the nomination paper.

6.10. The election sub-committee shall send the ballot paper to the voters at

Least fifteen (15) days before the election date. If there is only one candidate for a particular post he/she shall be declared elected.

6.11. The ballot paper with sealed cover should reach the election

Commissioner at or before twelve (12) noon of the election date by hand

or per post.

6.12. The election sub-committee shall count the votes on the same day and

prepare the list of the winning candidates. The candidate or their representative may be present at the time of vote counting.

6.13. If there is equal votes for the same post. Then it will be settled by lottery.

6.14. The election commissioner shall declare the names of the elected

candidates at the annual general meeting of the council.

6.15. Special provision for the first election.

The first executive committee shall be elected at the first general assembly of the society. The ad-hoc committee shall appoint one person to conduct the election. The names of the candidates shall be proposed and seconded in writing at the general assembly.

ARTICLE 7. REGIONAL OFFICERS:

7.1. A regional office can be established as per article 1.3

7.2. The regional office shall be managed by a regional committee. The

constitution of the regional committee shall be as follows.

President	One
Vice-President	One
General Secretary	One
Treasurer	One
Members	Three
Total	Seven

7.3. The members of the regional committee shall be elected in the annual

General meeting of the regional committee by secret ballot. The tenure of the regional committee shall be two years.

7.4. The guidelines for management of the regional office shall be made by

The executive committee from time to time in accordance with the provisions laid down in the constitution of the society.

7.5. The general secretary of regional committee shall submit an annual report

Covering the activities of the region during the previous year to the General Secretary of the society. The report must be submitted before January 7 and shall include a financial statement for the year, number of meetings held, list of members on the roll and such other information as are necessary to project the activities of the region.

7.6. The regional office can receive 30% of the total subscription received

From the members of the region for their expenditures in the regional office.

7.7. No action or obligation of regional committee shall be considered an

Action or obligation of the society unless carried out at the instance or approval of the society.

7.8. There shall be least one general meeting and two committee meetings

every year of the region.

7.9. The president of the regional committee shall attend the meeting of the

Executive committee as an invited member.

ARTICLE. 8. PUBLICATION:

(a) For every publication of the society, the executive committee shall constitute an editorial board. From the editorial board, one shall be nominated to act as editor.

(b) The General Secretary and the Treasure shall be-ex-officio member of all the editorial boards.

(c) All expenses in connection with the publication shall be borne by the society and all income, whether from the sale of the priced publication or from advertisement in any such publication or any donation in this connection, shall be deposited to the account of the society.

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